1. Projectors were purchased and installed
2. Office depot orders- ongoing
3. Plantation Grant was successful- FOL will provide funds for 2, Grant for 1 Laptop.
4. New fiber was installed- Egov laptop is now not connecting to Internet- IT ticket has been written- as a patron laptop displayed the same problem (clicking accept button leads to Bluecoat screen- a loop)
5. Island displays were used for Tax forms Jan-April 2011
1. Discussed projector replacement research (3,500$ budget?) -can't know how the equipment will function with what we have, until we get it.
2. Discussed Plantation Grant- Netbooks, Egov laptop, AV closet equipment- Victor will write the grant (est. $1,200)Decide what to do by Nov 30.
3. Volunteer sign-in for on the desk computer (Dot) is not working- Jennifer will investigate (Andrea)
4. Summary of IDP accomplishments due Nov 1.
5. to dial 911, shift button, green button, dial 911 (or use fax machine phone or cell phone)
1. Planning needs for Construction deadlines: Empty back counter, weed Ref Office and Desk- AV storage- waiting on what to do with cord to projector.
2. Jennifer's other News
3. Ref. Weeding Plan discussion. More weeding of Ref!
4. Other: Laser printer? (replacement?)- wait!
5. Order 2 gig ram for Docked REf Office laptop to enable upgrade to Office 2007? wait!
6. Performance plans- coming.
No Meeting in Dec.
News/Info:
1. Open Office has been installed on the Egov laptop. Tech Soup- acquisition news/progress of Microsoft Office for EGOV computer.
R. Vaura mentioned- the home use PC discount for use of Microsoft Office from IT = 10$ (Shipping and handling fee)
http://www.microsofthup.com/hupus/home.aspx?culture=en-US
Meeting 9am-9:05am Oct 27, 2009 EQ Supers/REF Meet (4th Tuesday of the Month)
1. Tech Soup- acquisition of Microsoft Office for EGOV computer- waiting on Sarabeth
2. Jennifer's News
3. Ref. Weeding Plan: Weeding is continued.
4. Toni's Nov 12 appt.-=Schedule change: Nov 12, 1-3pm Wireless laptops for Raw Beginners, Step One.
5. Meeting to be followed up by Inter-EQ-emails for any other pertinent items.
1. Review of laws concerning privacy in libraries
2. Bid has gone out for the redesign project.
3. Hours were discussed.
1. Tech Soup- acquisition of Microsoft Office for EGOV computer. (Not discussed)
2. Weeding: Interns, Asha and Ryan are pulling from the weeds list. And Sabrina.
They are also looking up BetterWorld books from the Donated books and boxing them.
Ryan completed the EGov training online courses.
3. Victor will contact the Englewood Arts center to ask if they are interested in making a display in the Glass case for August/and or Sept. 09.(Not discussed)
4. Victor described his experience in the trial with Brainfuse.
5. Intern Sabrina will work thru Aug. 14
6. No word on installation of fiber
7. Volunteer login is still nonfunctional
8. Bid has not gone out yet for the Building redesign.
1. Further weeding? How much space is needed? (Discussed?)
2. Need to discuss using 2 adult volunteers - Paul and Carolyn - for egov and other computer help-
April 21, 8-9am Supers/EQ REF Meeting. (Jennifer P. Michele S, Cris W., Deirdre, Victor L. [notetaker])
Victor will weed the Music -CDs.
2. Does EQ REF Meet in addition to the Supers meet? It was mention at one time that we should meet periodically to see how we can work better as a team.(Toni)
Jennifer responded that it is not required to have an additional EQ REf meeting.
4. News: EQ Renovation is now slated for Oct.
5. Other depts besides REf will schedule their 2 hrs. per month per staff member Roving.
6. Cross training will be completed, and refreshing one's cross training is recommended.
7. No news of the Meeting Room Initiative.
8. Fiber for EQ is still scheduled for May.
9. Prorated cards are still in the works.
10. To aid the automated materials check-in team, EQ will do a time study of the materials check-in processes - Due this week.
11. There is a survey on the Scgov main page asking for input on the most needed services.
12. Suncoast labor Workforce will be hiring 300-400 teenagers this summer for work in the parks and libraries.
Notes of EQ REF meeting: Date: October 4, 2007 Thursday 8:30am. Notetaker: Victor: 2pm
Present: Kim, Toni, Victor, Cris, Michele S.
1. Discuss progress on weeding:
Victor estimated a finish time of about 1 month: except for CD books and music:
a. Will ask Jenny if she is doing CDs.
2. Discuss next displays for book islands (November):
a. YA Nonfiction
b. Native American
3. Repair of typewriter reminder (New Budget year):
a. Chris/Michele suggested using the Cannon from______Circ/Youth?
4. Consistency in Procedures
Since Charlote County will soon implement, among many other policy changes, a charge of $5/hour for guest use of their computers, we predict a large influx of patrons. This makes us concerned about maintaining consistency with our own procedures. Here are some of the concerns we would like to review.
A. Phone etiquette:
Victor reviewed that we should be asking the patron if is ok to take a phone call and then to ask the caller if it is ok to take their number.
a. Or if already on the phone, to ask the caller if one can put them on hold.
b. Chris suggested putting patron on hold as opposed to taking the number.
c. Kim, Victor, Michele and Toni mentioned frequent dropped call problems from all phones. Kim noticed it happens more to Ref phones than to Youth phones.
d. Chris suggested keeping a call log.
B. Checking out Reference books and magazines:
Procedures were reviewed: Ref will be weeded with an eye toward making check-outable items checkout/circulating.
Victor mentioned the grey area items for which REf librarian discretion has been the option: Non law, nonmedical, noncollectible items that are not costly but are currently in REF.
Chris suggested reviewing an items status when the patron wants to checkout and a ref. lib wants to check it out to the patron.
Michele mentioned the extra difficulty for Circ. in checking out ref items.
Agreed: that when a patron asks to checkout a reference title, that we would take them to the circulating collection first to find a suitable replacement and only allow the reference title to circulate as a last resort.
Genealogy magazines circulate but not other magazines. Victor recalled letting 2 magazines (donateds) circulate recently.
Therefore to remember not to circ. any magazines.
C. Patrons use of CD ROM & jump drives on staff & upstairs computer/Low vision computer:
REf will look at the policies in place, and enforce. Victor will ask at REF rep meeting or by email what procedures are at other libs.
D. Making exceptions for people when charging $0.15 for each printed page:
Victor mentioned (for example) printing for impatient patrons- for example: a wikipedia article while looking for in-depth materials to reduce patron impatience- which is working- Thus printing generated that is not asked for.
For consistency- ask for .15/page if they want to keep such printouts.
Kim suggested a limit of 2 pages- for example a catalog page printout- with item locations in the library system.
E. Regular card holders using guest passes & restriction of 2 sessions a day per patron:
Toni changed the PC reserve to ensure the 2 sessions limit per day is enforced.
Patrons with library cards may not have Guest passes to subvert the system.
F. Possibly having a longer Reference meeting time:
Kim requested a longer meeting time: Therefore, next ref meet will start at 8am.
Next ref. meet will be Nov. 1. (per Toni, Kim, Victor)
5. Inputting the Request list into the collection profile as opposed to Request list 2007.
Some confusion was caused by having a copy of the Request List 2007 on the Wiki, which has the Collection profile- which is for noting collection weaknesses while weeding, while the Request list is for specific requests and recommendations and is updated in Refshare.
To eliminate confusion, about what should be on the Wiki and what on Refshare, before the busy season, EQ Ref will address organizing of electronic fles for EQ REF at the next EQREf meet.
Meeting Notes: August 23, 2007 Thurs. 8:30am
1. Discuss Weeding and changes to Wiki:
Agreed to put Weeding relevant links in the Weeding page to keep the Navigation Sidebar links simple and easy to follow.
Weeding is on schedule. Predicted finish in 7-10 weeks.
2. Next book displays for September: 1. Large print NonFiction 2. Sustainability
3. Method and time period for EQ periodicals in house-use study. (Ebsco order is due Sep. 12, 2007)
Victor will make signs for behind each periodical on the Racks; make a box for one of the chairs in the AV/periodical room for patrons to place their looked at periodicals, and make a survey asking the patrons what they read periodicalwise- all on bright colored paper. Youth staff will be consulted before commencing the survey/in-house use study.
4. Ebsco order- review periodicals. Agreed to replace Booklist with Sports Illustrated. Will run Ebsco list by Youth Staff. Victor will ask Ruth Levy when to expect review of Ingram list.
Open Discussion:
Kim is handing out the 2005 Sarasota Green pages, there is no link to their site on the Sustainability link on the SCPL Home page.
Victor suggested that Toni offer making a Wiki and exploration of Teleconferencing to LBF and Cracker fair preparers.
Toni will finish the Movie schedule for September, enabling Kim to concentrate on Sustainability.
Victor updated the EQ Reference Cheat sheet.
Meeting Notes: Thursday, July, 19 2007 8:30am
1. Revision of weeding documents (see other pages on this Wiki- Collection Profile):
Collection profile was discussed. Victor added recommended additions to the Collection profile (Fishing, Humour, Geneaology, Civil and WW II) Kim has been updating the profile while weeding.
2. Weeding of reference files was discussed. Toni is weeding Office REf files. Victor will begin the REf Maroon drawer files. Kim says the Green Drawer files are in good shape.
3. Discuss how to invite Nonfiction selection team or member to visit EQ and also how to propose requesting more book funds from FOL to take care of Request List 2007.
A. make sure collection dev. team member gets Request List and Collection profile.
B. Kim is making collection suggestions on Collection profile (on this wiki)
Victor mentioned the email by Sara Barnett which says SCPL will likely move to having full time collection development people. Therefore, Kim and Toni suggested EQ REF will wait till these people are named. But meanwhile, by inputting the Request list into the collection profile, the Collection development people can be asked to consult the Collection profile. It was agreed Victor will input the Request list 2007 before the next EQ REF meeting.
it was agreed to begin Large print weeding after History is completed. Then Audiobooks, followed by Fiction A-Z, then Biography, & then Reference. Circ will do the Videos, DVDs and CDs.
IDP REFERENCE TEAM Performance 5 17 2007 new form.doc (is in REf Share in Business process Plan 2007
this was the last draft we updated at the last meeting)